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Yaxham Village Hall Frequently Asked Questions –

These may help to deal with your enquiry quicker than we can reply to you

Is the hall available on a certain date?

Please check the Bookings page on our website for the most up to date calendar of events and availability.

How much is it to hire the hall

A full list of our prices can be found on the tariff page of this website

How do I hire the hall?

The quickest and our preferred method is to go to the Bookings page and follow the instructions.

If you don’t have access to the internet, you can send a letter to Forge House, Station Road, Yaxham, NR19 1RD.

How do I pay?

Go to the Bookings page and follow the instructions.  You can pay by credit or debit card or bank transfer.  Alternatively, you can pay by cash at Forge House, Station Road, Yaxham.

How do I get into the hall on the day of my booking?

Information will be provided nearer to the day of hire

Do I need to pay a deposit?

Some larger bookings that are booked in advance are invoiced a £25 holding fee with the remainder invoiced closer to the date of the event. For regular bookings, the total fee is invoiced and due before the event. Deposits are non-refundable.

All bookings need to provide a £100 cheque payable to YVAA as a damage deposit. This is not cashed and shredded after your event if the hall is left as it was found.

 

Can I have a bar?

The bar is always available on Saturday evenings and can be opened at other times subject to notice and the availability of volunteers. Where more than one staff member is required, a surcharge of £50 will be added to the hall fee.

Can I bring my own alcohol into the hall?

 No you cannot under the terms of our premise license.

Can I have a bouncy castle?

Yes you can! We recommend Dereham Castles 01362 853028 who have bouncy castles that fit inside the hall.

Can I use the field?

Yes but please be aware of others using the facilities and leave the area as you found it. No fires or barbeques on the ground please.

I need time to set up for my event

30 minutes is included each side of a booking to set up and clear away.

I need more than 30 minutes before my event to set up

This can be arranged for an extra cost.

Do I need to clean up after my booking?

Yes, you do. You must leave the hall as you found it before you return the keys. It may be possible to book extra time the next day to clear up after weddings and parties for an additional charge. Failure to clean up properly affects subsequent hirers and will result in losing your damage deposit. 

How big is the hall and other rooms?

The main hall is 60ft by 30ft and can accommodate 110 sitting and 150 standing. The ceiling is 3m high.

The David Myhill meeting room can accommodate 50 people or 25 boardroom style.

The Community room and bar sits up to 50.

 

How many tables and chairs do you have

The main hall has 14 6ft x 2.5ft tables and several smaller ones. There are 110 chairs.

Do you supply table cloths?

No, we do not.

Can I use the kitchen?

Yes, you can. Use of the kitchen is included in the hire of the main hall. It is better suited to serving pre-made food than cooking for large numbers of people, but is perfect for making hot drinks and has crockery and cutlery. You must wash up, clean and empty the kitchen after use. Please do not bring extra cooking equipment into the hall.

Can I have a band or DJ?

Yes, you can. Please make sure that all their equipment has been PAT tested and that they are fully insured. Please be aware that the hall is in a residential area and all music must stop at 11pm.

Can I decorate the hall?

Yes, you can, but please do not stick things to the walls or ceiling. There are hooks that decorations can be attached to.

Can I bring animals into the hall?

No, not without specific prior consent from the trustees.

Do you offer a discount for regular bookings?

We believe that our tariffs are reasonable and competitive. We are a charity and cannot offer any discounts.

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